Kaladi Consulting Services

Kāladi Consulting

Check Invoice Overflow

Kāladi Consulting enabled seamless management and centralised control of singular payments for the invoices across different businesses, regions and operating units.

Customer

Our Client (MSHS) is an integrated health care system providing exceptional medical care to their local and global communities. The Health System is designed to increase efficiencies and economies of scale; improve quality and outcomes; and expand access to advanced primary, specialty, and ambulatory care services throughout a wide clinical network. The Health System includes more than 7,200 physicians, including general practitioners and specialists, and 13 free-standing joint-venture centers. MSHS also features a robust and continually expanding network of multispecialty services, including more than 400 ambulatory practice locations throughout the five boroughs of New York City, Westchester, and Long Island.

Business Needs

MSHS makes a huge purchase on a regular basis for their business needs. These purchases are made
through their regular vendors. The Payment to their vendors is made on a regular basis based on their
Payment terms. As the volume of purchases is huge, MSHS has a practice of providing the Invoice
information along with the Check print on each payment to its suppliers, Notably, the checks are
printed in a preprinted form along with the Invoice Information.

These Pre-Printed forms have three sections: Remittance Stub, Actual Check and MICR Codes.

The Remittance stub portion will be populated with the Invoice Information with a limitation of 20
Invoices, the Original Check will be printed in the Actual Check portion and the MICR code along with the Check Number and Bank codes will be displayed at the bottom of the Actual Check and printed in the Preprinted form.

The business makes the bulk payments and directly send it to a printer where the printer tray is loaded with the preprinted continuous stationeries.

The real challenge is that when the payments are made for more than 32 Invoices the business neither allows to print the overflow in the existing printer nor target to print the overflow in different tray of the
same printer or to the different printer. The Oracle Cloud does not provide the facility to target the print to different tray to print the overflow invoice information.

Kāladi Solution

Since this workaround solution is available the business can now have the facility to run the report on an Adhoc basis by providing the basic necessary parameters or can schedule at regular interval so that whenever the Check print happens the Overflow print also will happen in parallel, In this way, business does not need to change their existing practice of providing the complete invoice information along with the Actual Check, and also there is no additional effort involved for leveraging this workaround solution.

Moreover, these Invoice details are not moved out of Oracle system to any system for printing so the concept of Single source of truth is maintained.

Business outcomes

The business has no reason to delay in generating the Overflow Invoice information as the printing for the Overflow invoices happens in parallel along with Check print and these printed Check along with the Invoice Information will be sent to Supplier in a timely manner. Also, the overflow Invoices information prints in a plain white paper hence there is no wastage of Preprinted stationeries.

Overall, for business, this is one of the significant requirements and with this workaround, the business is benefited with a stable solution, despite the complexities in printing the overflow Invoice information
for the volume of transactions.

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about this project